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Calculate how much food and drinks to buy for a party or event. Get estimates for main dishes, appetizers, drinks, ice, and supplies.
Allocate monthly income to housing, transport, food, savings. 50/30/20 or custom percentages. Budget planning tool. Free online calculator with instant
Free online gift budget calculator to plan holiday and birthday spending across family and friends. Set per-person limits and track total gift expenses.
Divides fixed costs (venue, entertainment, AV) across the guest list and adds individual variable costs (food, drinks, favors) to find the cost per head.
Cost Per Guest = (Total Fixed Costs ÷ Guest Count) + Per-Person Variable CostStandard event budgets allocate ~35–45% of spending to food and beverages, with remaining capital reserved for venue, decor, and entertainment.
F&B Target = Total Event Budget × F&B PercentageAlways reserve a percentage of your budget (typically 10-15%) for last-minute vendor price changes, extra print needs, or additional guests.
Contingency Fund = Total Budget × 15%Updated: July 2026
An outdoor park shelter reunion for 80 guests, with cheap park booking fees but scaling catering costs.
→ Total cost: $1,950; Cost per guest: ~$24.38; Highly cost-effective
A formal ballroom banquet for 150 guests with high-end venue rental, audio-visual, and full-course catering.
→ Total cost: $19,750; Cost per guest: ~$131.67; Budget within professional benchmarks
Hosting 25 guests in a rented private dining room with custom menus.
→ Total cost: $1,450; Cost per guest: $58.00
Planning social events (reunions, corporate parties, dinners) requires setting an overall budget and scaling items by attendance. This calculator structures fixed and variable costs to keep your event planning running efficiently and under budget.